A sports team management app, as a club's manager or captain uses one, runs one side's week: who is available for Saturday, who came to training, the team sheet and the message to the squad. Most of the sports team management apps a manager will find are built for exactly that, and are good at it. What they do not do, and what the club's committee still has to keep, is the club's own record: every member across every side with their fee tier and paid-up status, each payment dated against the member, the registers kept per section for the welfare officer and the treasurer, and the export the AGM and the governing body ask for. This page sets out what the app does for the side, what the club has to keep behind it, and how the two fit.
What the app does for the side
Availability, so the manager knows on Wednesday who can play on Saturday; the training register, taken on a phone; the team sheet, drawn from the available players and sent to the squad; and the message to everyone at once. For a single side with one manager that is the whole job, and a good app does it in a few taps. The register it takes is a real register, and it is worth an attendance rate and the count of players training without being paid up only if the manager knows who is paid up, which is the point at which the app runs out.
What the app leaves the club to keep
Whether a player is paid up is the treasurer's record, not the manager's, and an app that shows availability without paid-up status is how a club fields a squad that has not paid. The subs, the arrears, the fee tiers and the AGM report belong to the club, across every side, and so does the register the welfare officer reads. The club treasurer subs sheet on this site works the season's subs and arrears from the members in each tier; Subsroom Pro keeps the members, the payments and the registers as the club's record, with each side's manager reading the same paid-up status the treasurer sees.
How the two fit without keeping the squad twice
The club's record is the list; the team app is a view of one side of it. A club that keeps its members in one record and lets each manager run their side's availability from an app is keeping the squad once and reading it twice, which works if the paid-up status and the register flow back to the club. A club that keeps the members in the manager's app is keeping them nowhere the treasurer can reach, and the first sign is a team sheet with an unpaid player on it. Export from the club record to the app, and take the register back, is the arrangement that holds.
Questions people ask about sports team management app
Do we need a club record if every side already uses a team app?
Yes, because the app knows one side's availability and the club has to know every member's subs. The treasurer's arrears, the AGM report and the affiliation return come from the club's record, and the team app cannot produce them.
Which sports team management apps work with a club record?
Any that can import a squad from a file and export a register as one. The club record is where the members and the payments live; the app reads a side from it and gives the register back.
Can the manager see who is paid up in the app?
Only if the club's record feeds it. Subsroom Pro shows the paid-up status against every member to every coach and manager in the club, which is the figure the team sheet should be drawn against.