The honorary treasurer, membership secretary, coach or committee member of an amateur sports club in the US or the UK, with a few dozen to a few thousand members across junior, senior and social sections, who has to set and collect the subs, keep the member list, take the register and report the money to the AGMNot a commercial gym, studio or martial arts school with a till, not a professional club or a governing body, not a fan looking for fixtures, not a school or an employer taking a register, and not somebody looking for accounting or charity-law advice
Tennis club management software, the club treasurer subs sheet and the session register, built for the volunteer who runs the club
Subsroom is for the person who runs an amateur sports club in their spare time: the tennis club treasurer chasing the last of the subs in May, the football club secretary keeping the member list straight, the netball coach taking the register on a phone in the rain. The free worksheets on this site work the season's subs from your own members and fees, show the arrears and the surplus, and turn the register into an attendance rate, with no account. Then the paid plan keeps the club as the record, so the member list, the subs and the registers stop living in three spreadsheets and a group chat.
Subsroom Pro is $49 per month for your whole club, billed monthly.
- 1free tools on this site
- 90US and UK searches a month
- Amateur sports clubs only
List, collect, register, pick
A sports club is one record, and it usually lives in the treasurer's spreadsheet and the coaches' phones
- The list
- Every member in a section and a fee tier, with whether they are paid up written against them Most subs arguments are about a list nobody owns: the membership secretary's spreadsheet, the treasurer's bank statement and the coach's register each name a different set of people. Keeping the members in one list with their tier and their paid-up status is the decision, and it is the one most clubs make three times over.
- The subs
- Every payment recorded against the member with the date it cleared, and the arrears always visible A sub paid in cash at training is a sub nobody can find in April. Holding each payment against the member, dated, is what turns the arrears into a list the treasurer can chase rather than a guess made from the bank statement, and it is what the AGM report is drawn from.
- The register
- Every session register taken against the section and kept, with the attendance rate it gives A register taken on paper is a register that is in a kit bag. Taking it against the section on a phone, and keeping it, means the coach can see who is training without being paid up, the welfare officer can see who stopped coming, and the team sheet is drawn from people who were actually there.
The worksheet the committee meeting is argued from
Free to use. No account, no card, no trial clock.
Should you just use a full club management platform?
If you are a multi-site club with a bar, a booking system for courts and pitches, a shop, an events calendar and a website you want in the same login, buy a full club management platform and give it the implementation it needs. Subsroom is for the committee of a volunteer-run club that wants the members listed, the subs collected and recorded, the registers kept and the team sheet drawn from the record, and is not running a procurement exercise to get it.
| Subsroom | A full club management platform | |
|---|---|---|
| What you are buying | A record of the members, the subs, the session registers and the team sheets | An end-to-end platform: website, court and pitch booking, bar and shop till, events, email and membership |
| How it starts | You open it and add your first section and its members; the free worksheets need no account at all | An implementation, usually with a website migration, a booking setup and a payments integration |
| How it is priced | $49 per month for your whole club, billed monthly, cancel from your account page | Quoted per member or per contact on an annual contract, commonly with a setup fee and a share of each payment |
| What it does not do | It does not run your website, book your courts, run a till, publish fixtures or rule on what your club's status requires of its books | Covers those, at a depth a volunteer committee rarely needs on day one |
No competitor price is stated here, deliberately: club management platforms are quoted per member or per contact against volume and contract length rather than published as one figure, so any single number would be invented. This hub's own price is the one figure on the page, and it is the benchmark recorded in research/data/saas-products.tsv (basis: benchmarked, read against a generalist membership platform's published monthly price) rather than a comparison against a named tier.
The sheet is yours. Subsroom Pro keeps the club it describes.
Upgrading turns the worksheet into the record. The fee tiers become a member list with names on it; a payment is recorded against the member with the date it cleared; the register is taken against the section from a phone and kept; the team sheet is drawn from the members who are paid up. Export is always available, so the club's records are the club's whether or not you stay.
- Download the subs sheet or the register as a file to send to the committee
- Your subs sheets and registers without our name on them
- Save a subs sheet and open it again next season
- Your club name and badge on every printed sheet and register
- Send a subs reminder or a team sheet to the members from inside the record
$49 per month, whole club
Subsroom Pro is $49 per month for your whole club, billed monthly. Billed monthly. Cancel any time from your account page. Price and renewal terms are shown before checkout.